Posted on / by bwva2021 / in The Gig

Marianne Boesky Gallery

Overview of Position

Marianne Boesky Gallery seeks an Executive Assistant to provide direct support to the Founder. This position is full-time Monday through Friday, from 10am to 6pm, plus openings, events and on call as needed. Salary is commensurate with experience and a competitive benefits package is provided. Candidates looking for exposure to nearly every aspect of a midsized contemporary art gallery are encouraged to apply.

Job / Opportunity Description

The responsibilities and skills required of this role are wide-ranging and include but are not limited to:

• Manage the business and personal calendars for the Founder, including scheduling and preparing for meetings, managing calls, and following up on meeting needs

• Inform the Founder of changing schedules, upcoming commitments, and daily responsibilities

• Arrange professional and personal travel arrangements such as flights, hotels, and ground transportation

• Provide primary and secondary market sales support including preparing materials for offers and viewings, presentations and research

• Compile, create, and update artwork records, sales points, and overviews as needed

• Plan logistics for VIP visits to the gallery, including viewings, walkthroughs, and events

• Recognize and identify clients, press, and other important contacts and manage all in-person appointments

• Assist in the managing of collection inventory

• Process monthly expense reports, personal payables, and monitor budgets; assist with property management

• Sort incoming mail, run errands, order and organize office supplies, and maintain office spaces for the Founder

• Assist with personal tasks and errands as needed

• Other projects as assigned Requirements:

• Bachelor’s degree or higher

• At least three years’ experience in an executive or administrative assistant role in a comparable field

• Knowledge of, and interest in, contemporary art

• Proficiency in Microsoft Office, Adobe Creative Cloud, and iOS strongly preferred

• Knowledge of artwork databases such as ArtBase or Artlogic is a plus


Ideal applicants may come from a range of professional and educational backgrounds; however, every applicant should demonstrate the following abilities:

• Highly resourceful self-starter with a proactive and strategic mindset, ability to think creatively and intuitively

• Detail-oriented with the ability to maintain an organized and methodical work style while still being flexible

• Emotionally intelligent, with strong interpersonal skills; able to “read the room”

• Discreet and professional demeanor

• Highly communicative and responsive with excellent written and oral communication skills

• Takes direction well, is helpful and enjoys being helpful

Ability to multitask, stay focused, and prioritize under pressure

• Capacity to prioritize and multi-task to meet deadlines

• Ability to work with others and independently when necessary

• Availability (electronically) during “off hours” in special circumstances

To apply for this position, please send a cover letter and resume to [email protected] with ‘Executive Assistant” in the subject line. Only qualified candidates will be contacted. Please no walk-ins or phone calls.

Application Deadline: 3/16/2021

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