Overview of Position
Part time Collections Assistant
The Queens Museum seeks a well-organized, proactive person with exceptional communication and multi-tasking skills to provide logistical coordination within the Museum’s collection and archive. Reporting to the Archive & Collections Manager, the Assistant is a key member of the Exhibitions and Public Programs team that will aid in the preservation of artworks and archival materials within the Museum. They will collaborate with colleagues in all QM departments to mount exhibitions, maintain archives, and contribute to departmental goals and archival projects. Successful candidates will be detail-oriented team players with prior registrarial experience and strong administrative and interpersonal skills. This is a part-time entry-level position with significant opportunities for professional development and creative collaboration.
- Provide administrative and organizational support to the Archive & Collections Manager
- Draft paperwork associated with transport, condition reports, safety guides, on/off guides, and checklists for temporary exhibitions
- Assist with processing temporary loans to external institutions
- Field and satisfy research requests by independent scholars
- Aid Registrar in maintaining exhibitions with weekly walk-throughs and keen observation.
- Process invoices and payments related to the Collection; make purchases on behalf of the department, working closely with Finance and Human Resources
- Support digitization efforts related to the Museum’s institutional history, including but not limited to: developing a rubric for cataloging, organizing papers, re-housing, centralizing files, scanning, providing descriptive captions, logging elements into CollectionSpace (our collection management system)
- Identify important QM alumni for an oral history project
- Support overall digital organization related to Collection files
- Share knowledge about the institution’s past with Education, Curatorial, and Communications departments for programs, social media, and research
- Research funding opportunities for Collection exhibitions and conservation efforts
- Collaborate with interns/fellows stationed in the department
- Attend meetings with internal and external parties related to the Collection and temporary exhibitions.
- Interface with independent contractors and conservators doing work in the Collection
- Support Collections Manager with research, brainstorming, exhibition proposals, and educational programming pitches related to the Collection.
- Collaborate with the Collections Manager on presentations for the Acquisitions Committee (2x annually)
- Demonstrates initiative, resourcefulness and a creative approach to problem-solving
- Thrives in culturally diverse settings Displays a high level of support for colleagues, builds professional and respectful relationships with others
- Adaptability and flexibility
- Ability to work independently and as a team player in a fast-paced environment, handling multiple tasks and adhering to deadlines Collaborative team player
- Prior work experience in an archival or registrarial capacity (Museum, Library, Educational Facility, Community-based organization, or Non-Profit setting is desirable)
- Educational background in Museum Studies, Information/Archival Studies, Library Studies, Art/Art History, Business Administration or a related field of study and/or its work experience equivalent
- Availability to work onsite at the Queens Museum (Monday-Friday)
- Excellent verbal, written and interpersonal communication skills
- Proficiency with Windows and Google Workspace Applications
- Proficiency with Zoom’s meeting & Webinar hosting controls Knowledge of audiovisual material and archival practices (desired)
Email: [email protected]
Location: 100% onsite at the Queens Museum (Corona, NY)
Application Deadline: 08/08/2021